INTRODUCTION
General
The KEY-POS Retail Management System from DBMS Inc. is the most advanced point-of-sale, inventory control and accounting system available. Utilizing true multi-user technology on standard PC computer equipment, KEY-POS attains unequaled performance and reliability at an affordable price. KEY-POS is a complete retail system including the following features:- Point-of-sale processing
- Inventory control
- Purchasing
- Accounts receivable
- Management & setup control
- Over 100 reports and inquiries
- Multi-user up to 99 registers/users per server
- Multiple store capability
- High performance database with built-in query/reporting language
- Live posting provides instant, up-to-the-minute information
- Support direct from the authors
- Easy to learn and use
Point-Of-Sale
The KEY-POS system will help you service customers better and faster while at the same time capturing and tracking a wealth of information. The system can employ a high degree of automation including bar code scanning, automatic PLU Price Look-Up, on-account credit limits, automatic billing, customer special pricing and much more! The KEY-POS system supports the following features:
- Transaction processing includes; sales, refunds, voids, backorders, special orders and layaways
- Clerk and/or salesperson ID tracking on all transactions
- Integrated customer mailing list with sales tracking
- Automatic PLU from inventory or auxiliary item catalog. Displays SKU, description, quantity on hand, price and floor location
- Pop-up search windows for customers, inventory, accounts and help
- Supports manual price overrides, line item discounts, markdowns and order discounts
- Automatic customer special pricing, customer discounts, account discounts, promotional pricing and assortment (mix & match) pricing
- Support for up to 10 user-definable tendering types
- Customizable receipt and/or invoice printing
- Live register readings, sales posting and information tracking
- Easy register close-out with user- definable counting template and automatic reconciliation and combined closing feature
- Inquire upon and/or reprint any transaction from any date
- Full support and tracking for petty cash in and out transactions
- Optional module supports on-line (EFT) authorization of Visa and Mastercard with detail tracking, instant batch verification and closing integrated with register reconciliation
- Unlimited number of user-definable sales tax authorities supporting state, county, city or any other taxable or non-taxable situation
- Our exclusive transaction query lets you select transactions by any combination of date, register, customer, items, tender type or amount and display a user-definable report of the results
- Full compliment of audit, history, transaction and sales reporting
KEY-POS is the most complete, full- featured and powerful system available in it's price range. The system is extraordinarily easy to learn and use and is constantly enhanced by DBMS Inc., the first name in retail systems.
SALES ENTRY
PAYMENT OPTIONS
Inventory
The KEY-POS inventory control system is one of the best in the business giving you unprecedented control over your inventory. Without a good inventory control module, a point-of-sale system is just a glorified cash register. KEY-POS excels at controlling inventory supporting virtually every feature you can imagine. KEY-POS takes it even one step further. Unlike other systems, KEY-POS adds a high degree of automation to the system so you won't have to spend hours every day maintaining the information. After all, aren't computers supposed to save time and work? KEY-POS does. The KEY-POS Inventory Control Module supports the following features:
- Unlimited number of SKU's, aliases (alternate names or numbers), and bar codes per vendor per item with duplicates allowed
- Outstanding quantity control including: Items on-hand, on-hold, backordered, defective, on-order from vendor, physical count, adjustments, and sold—current and previous year
- 10 level reporting classifications include codes for department, group, class, size, type, warehouse, floor location, color, fine-line code, and manufacturer
- List price, regular selling price, and alternate (sale) price
- Replacement and average costing techniques to 4 decimal place accuracy
- Unlimited number of vendors per item along with their costs and purchase histories
- Provides quantity break, level, sales, promotional, assortment, and special customers’ pricing
- Extended description field for detail specifications
- Add-on items for suggested selling
- Kitting, package pricing, and costing with unlimited number of items per kit and component explosion
- Unique quantity matrix allows tracking of different sizes, colors, styles, etc., on a single SKU
- Variable taxing assignments
- Serialized items
- Our exclusive memo processing lets you predetermine special information to be captured upon sale of an item
- Special log feature can track every movement of an item
- Prints bin, price, and shelf labels with or without bar codes
- Separate complete physical inventory and cycle count system with optional upload of counts from hand-held PDT
- Complete purchasing module and suggested buying with optional hand-held PDT load of order quantities
- Scan at receiving
INVENTORY CONTROL
PROMOTIONAL PRICING
Accounting
The KEY-POS accounts receivable system is just what the doctor ordered. Fully integrated with the point-of-sale module and geared for retail operations, you won't find a better suited accounts receivable system. The KEY-POS Accounts Receivable system supports the following features:
- Unlimited number of accounts, invoices, and payments
- Multiple account types allow for separate processing options
- Account information includes customer name, address, phone, contact, default tax code, terms code, credit limit, and more
- Invoices are automatically created from point–of–sale transactions
- Supports both open item and balance forward statements
- Supports payment terms discounts
- Auto apply payment option and tax correction
- Supports open credits, debits, and miscellaneous on-account payments
- Manual invoice, debit/credit memo entry
- Optionally prints invoices live or in batch by account with 3 plain or 6 pre-printed formats including laser
- Prints account statements on any of 7 preprinted or 2 plain paper forms
- Assess finance charges with full control over accounts, aging and rates
- Reversal and deletion features
- Assess late fees for non payment on overdue accounts
- On-line inquiry gives you up-to-the-minute status of any or all accounts
- Detail or summary aging report with variable aging date and ranges
- Optionally print payment received vouchers at point-of-sale with reprint option
- Detail invoice register and payment audit reporting
- Ability to email & fax invoices and statements directly from the system
As transactions are entered at the register, your charge customers are automatically billed, on the spot. Instantly find customer balances and outstanding invoices.
Customers will appreciate the speedy way KEY-POS handles on-account charges and you'll like the way it helps keep your cash flow flowing!
Register Closing & Balancing System
Accounts Receivable
Management
Control, automation and information are the keys to successful computerization. Any computer system can ring sales, but, of course, you're already doing that. The KEY-POS system gives you unprecedented control over the way in which the system, as a whole, operates. Many other systems have already decided how your business should run. KEY-POS lets you call the shots! We think you are the best judge of how your business should operate. KEY-POS was designed to give you the flexibility to control the system, not vice-versa. Plus KEY-POS provides you with the information you need to make informed decisions. Some of the outstanding management features of the KEY-POS system are:
- Complete control over tender acceptance and procedures
- User-definable receipt printing by transaction type
- Bullet proof 3-level security system and individual passwords
- User-definable menu system lets you put access to functions right where you want them
- Our exclusive sales calendar instantly displays sales figures for the store or item by item with up-to-the-minute accuracy
- Sales and product profitability analysis reports, available in summary or detail, keep you on top of trends and stock movement
- Control over backorder and lay-away order fees, deposit amounts and payment amounts with override
- Integrated gift certificate processing, printing and tracking
- Full control over data storage. You decide what to keep and for how long
- Our exclusive sales calendar instantly displays sales figures for the store or item-by-item, with up-to-the-minute accuracy, monthly, daily, hourly quantity, amount, and customer count
- Sales and product profitability analysis reports, available in summary or detail, keep you on top of trends and stock movement
- 24 previous months’ sales and receiving statistics per item, and per vendor per item. Current and previous 4 year statistics for detail, summary, and total
- Customer and inventory ranking reports by sales, quantities, and margin percentage over date ranges
- Control over backorder, lay-away order fees, deposit amounts, and payment amounts with override
- Integrated gift certificate processing, printing, and tracking
- Timekeeping clock system with clock-in and clock-out features
Instant Access to Monthly Sales
Purchase Summary
Distributor Communications
The Distributor Communications package of KEY-POS provides support for Electronic Data Interchange (EDI) with any or all of the following Distributors:
- Ace Hardware
- Blish Mize
- Do It Best
- Distribution America/Sentry Hardware
- House Hasson
- Orgill Inc.
- Truevalue/Tru-Serv/Coast to Coast
- United Hardware
DBMS Inc. can also load catalogs, price changes, and purchase histories for several other distributors and third-party vendors such as:
- Buttery Company
- Emery Jensen Distribution
- Florida Hardware
- Monroe Hardware
- And Many Others!!!
Distributor Communications is a full-featured system that includes the following features:
Data Transfers:- Distributor table maintenance
- Purchase orders to the distributor
- Inventory maintenance changes, invoices, and promotional sales data from the distributor
- Reset and retransfer if first transfer failed
- User control of which fields to update
- Xmodem protocol used in transfers
- Communications log report showing all transfer activity
- Printing and purging of distributor invoices
- Catalog inventory changes report
- Invoice inventory changes report
- File creation
- Conversion and loading
- Conversion of product purchase history to inventory for initial setup of inventory database
- Maintenance
- Inquiry
- Reporting
- Posting to inventory
- Indexing for ease in lookup
- Full integration with our Retail Point-of-Sale module